Paper-based RAMS once served a purpose, but in today’s fast-moving worksites they slow everything down. They are hard to update, easy to lose and rarely reflect what is happening on site in real time. GK changes that by making RAMS digital, dynamic and directly connected to every job, person and task.
Sign on from the phone, before work starts
When RAMS live inside the GK system, they become part of the workflow rather than an extra step. Site operatives can view and sign on to documents directly from their phone or tablet before work begins. Each signature is logged with a timestamp and location, providing clear evidence that the process was followed correctly. If a document is out of date or missing, the system prevents work from starting until it is fixed. That simple rule protects both workers and management by keeping compliance automatic.
Briefing a RAMS, two ways
- Supervisor prints the RAMS the night before. Version 3. The office updated it to version 4 at 6pm.
- Operatives sign a sheet on the bonnet of the van.
- The signed sheet goes in the cab, then the tray, then a folder.
- A week later the client asks who was briefed. Someone goes looking for the folder.
- Half the team was briefed on an out-of-date document and nobody knew.
- The job in the app carries the current RAMS. Version 4, because that is the only version that exists.
- Each operative reads and signs on their own phone. Timestamp and location are logged.
- Nobody can clock in to the job until they have signed.
- The client asks who was briefed. The supervisor shows them on screen, in seconds.
- If the RAMS is revised mid-week, everyone is prompted to re-sign.
Who has signed, who hasn’t
Managers gain full visibility of sign-ons and document status. They can instantly see who has read and accepted the latest RAMS and who still needs to sign. Updates or revisions are distributed instantly, ensuring that no one is working from an old version. Every record is stored within GK, creating a complete history that can be accessed at any time.
A live chain of evidence
Because GK integrates RAMS with the rest of the system, safety management stops being a separate process. A completed RAMS automatically links to the task sheet, timesheet and inspection records for that job. This creates a live chain of evidence showing that all safety steps were completed correctly.
Hours a year spent printing, briefing and filing paper RAMS
Every job, every revision, every signature sheet. Put your own numbers in.
What AI adds in GK2
In GK2, AI takes this a step further. The system can assist in drafting RAMS by suggesting relevant control measures based on previous jobs, the type of work involved or the equipment being used. It can also learn from incident reports and inspection data to strengthen future documentation. That means every project benefits from the lessons learned before it.
The benefit for companies is not just speed, it is confidence. Digital RAMS ensure that compliance is visible and verifiable. No one needs to worry about lost paperwork or missing signatures. Every job has a traceable safety record, updated in real time and accessible from anywhere.
RAMS as a living process, not paperwork.
- Operatives sign on electronically, with timestamp and location
- Work cannot start on a missing or outdated document
- Every sign-on links to the task sheet, timesheet and inspections
- AI suggests controls from previous jobs and incidents